How to Create an Event

Before going through the steps, it's important to understand one thing clearly, since it's a common source of confusion: an event is always a single package, no matter how many courts, dates, or times you assign to it.

In Step 4, you can assign multiple courts to an event. In Step 6, you can spread an event across multiple dates using Recurrence. Assigning courts across different dates and times does not create separate, independently-bookable sessions — it simply means the one event you created uses different courts at different points. When a player registers, they are registering for the entire event as a whole, including every court and date/time assigned to it — not just one part of it.

On pricing specifically: the price you set under Price Per Participant is the total price for the entire event — not a per-session or per-date price. For example, if you set the price to €30, a player pays €30 once to register for the event, regardless of whether you've assigned 1 court on 1 date or 4 courts across 4 different dates. It is never €30 multiplied by the number of courts or dates assigned.

If your goal is to offer several sessions that players can pick and choose from individually, an Event with multiple court/date assignments is the wrong tool — create separate events instead, or use a Training (see the Trainings: Single Session vs. Multi-Session vs. Bulk Creation article for the equivalent distinction with trainings).

Use the Club dropdown at the top of the form to choose which club this event belongs to. If you manage multiple clubs, make sure you select the correct one before proceeding.

This section captures the core identity and classification of your event.

Event name: Enter a clear, descriptive name for the event. This is the primary title players will see when browsing.

Labels: Optional tags used for filtering and categorisation (e.g. women, rating, booking, lessons). Type to search existing labels or press Enter to create a new one.

Categories: Optional dropdown to assign the event to a predefined category.

Event Organisers: Assign one or more staff members as organisers. They will have management access to this event.

Select gender: Restrict event registration by gender if required. Leave blank to allow all genders.

Event type: Choose Public if the event is open to all players, or Invite only if players must be individually invited. Defaults to Public.

Club page visibility: Controls whether this event appears on the club's public-facing page.

Description: Rich-text field for a full event description. Supports bold, italic, lists, and links.

Minimum & Maximum participants: Set the registration capacity bounds for the event. Leave blank for no limits.

Price per participant: Registration price charged to each participant. Remember — this is the price for the whole event package, not per court or per date within it.

Guest price: Price for guests brought by a registered participant. Only relevant if Allow Player To Add Guests is enabled.

Invite only events: When Event type is set to Invite only, players not invited will not see the event on the club page.

Select the sport associated with this event. This determines which courts are available for selection in the next step. Choose the sport (e.g. Padel) and the court list in the Assign Courts section will update accordingly.

Control which courts will host the event. Toggle Assign Courts on to reveal the Select Courts dropdown, then choose individual courts or use Select All.

Important: Each selected court creates a row in the right-hand panel showing that court's session — but this does not mean each court becomes its own separately-purchasable event. All courts you assign here belong to the same single event. A player registering for the event is registering across all of them, not choosing one.

Court availability panel: Once courts, a start date, start time, and end time are all selected, the right-hand Total Sessions panel shows each court with its availability status (Available or Conflict). Review this before saving to avoid double-bookings.

Restrict event registration to players within a specific skill rating band. Toggle Rating Range on to expose the Minimum Rating and Maximum Rating fields. Ratings run on a 1–9 scale. Leave Rating Range off if there is no skill-level restriction and any player can register.

Set when the event takes place. Select a Start date using the calendar picker, then set the Start time and End time. These values are also used to generate the court session list in the right-hand panel.

Enable the Recurrence toggle to create a repeating series from a single event entry. Set the frequency using the Every field (e.g. every 1 Day, every 2 Weeks). Then choose how the series ends:

Important: Just like with Assign Courts, using Recurrence to spread an event across multiple dates does not split it into separate sessions players can register for individually. It's still one event, one registration, one price — it simply plays out across more than one date. A player who registers is committing to (and paying for) the entire recurring series, not a single occurrence of it.

Recurrence and conflicts: Each occurrence in a recurring series generates its own court sessions. Check the Total Sessions panel after setting recurrence to verify there are no conflicts across the series.

Control when registration opens and closes relative to the event start date. Use Open Registration to set how many days before the event that player registration becomes available, and Close Registration to set how many days before the event it closes. Leave both as Not set if you want registration available immediately and indefinitely.

Fine-tune how participants interact with registration and what is visible publicly.

Allow Player To Add Guests: When enabled, registered participants can bring guests according to your guest settings and pricing. On by default.

Show Participants On Event Public Page: When enabled, registered participants are displayed on the event detail view on the club page. Off by default.

Add Users In Waiting List: When the maximum participant limit is reached, new registrations are added to a waiting list instead of being rejected. Off by default.

Show Waiting List On Event Public Page: When enabled, the waiting list is displayed on the event detail view on the club page. Off by default.

Add supporting content for internal reference and the event's public gallery.

Internal note: A private note visible only to admin users. Useful for operational reminders or staff instructions that should not appear to players.

Event Gallery: Upload one or more images to display in the event's public-facing gallery. Click Upload Image to add files.

Attachments: Attach PDF documents to the event such as event rules or schedules. Click Upload PDF to add files.

Once all required fields are filled in and you have reviewed the court sessions panel for conflicts, click Save Changes at the bottom right of the form. To discard changes and return without saving, click Back.

After saving: You will be redirected to the event detail page. From there you can manage registrations, send invites (for Invite only events), edit any field, or delete the event.